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  • Writer's pictureThe Lincoln Accounting Team

Tax Planning Strategies for Business Owners: Maximizing Savings and Minimizing Liabilities

Tax planning plays a vital role in the financial success of any business. Business owners who understand the intricacies of tax laws and employ effective tax planning strategies can significantly reduce their tax liabilities, freeing up valuable resources for growth and investment. In this article, we will explore various tax planning techniques and provide insights to help business owners optimize their tax positions.

Structuring the Business

Choosing the right legal structure for your business is crucial for effective tax planning. Different entity types, such as sole proprietorships, partnerships, LLCs, and corporations, have varying tax implications. Each structure has its advantages and disadvantages, so it’s essential to evaluate factors like liability protection, ease of operation, and tax treatment before making a decision.

For example, you can't actually put yourself on the payroll as a business owner (and get that specific deduction) unless you're an S corp or a C corp. Some business owners think that they can simply set up an LLC and then either add themself to the payroll or expense draws from the business. It pays to know how to structure the business.

Expense Deductions

Carefully tracking and maximizing deductible expenses is a fundamental tax planning strategy. Ensure that you are aware of all eligible deductions related to your business activities, including operating expenses, employee salaries and benefits, office rent, equipment purchases, advertising costs, and professional services. By identifying and documenting all deductible expenses, you can reduce your taxable income and lower your overall tax liability.

A common mistake that's made is with meals and entertainment. The IRS no longer allows deductions for entertaining clients but it does allow a 50% deduction for a meal with a business purpose while entertaining. Host an event open to the public while providing food and you're looking at a 100% deduction.

Depreciation and Amortization

Understanding the rules and benefits of depreciation and amortization can yield significant tax savings. Capital assets used in your business, such as equipment, vehicles, or buildings, can be depreciated over their useful lives. By spreading out the cost of these assets over time, you can deduct a portion of their value each year, reducing your taxable income. Similarly, intangible assets like patents or copyrights can be amortized, providing further tax advantages.

If your business owns the building in which it operates, it could be highly advantageous to do a cost segregation analysis for the capital equipment and other items attached to the building (think HVAC & security systems). This will help accelerate the depreciation instead of spreading it out over 27.5 years, for example.

Retirement Plans

Business owners have access to a wide range of retirement plans that offer tax advantages. Contributions made to qualified retirement plans, such as SEP-IRAs, SIMPLE IRAs, or 401(k) plans, are typically tax-deductible, reducing your taxable income for the year. Additionally, these plans offer tax-deferred growth, allowing your retirement savings to compound over time without incurring immediate tax liabilities.

It gets even more interesting with self-directed retirement accounts, which allow you to invest in other local businesses, crypto currency, precious metals or even Airbnb investment properties. As business owners, we tend to like to be in control of our own destiny and there's no better way than directing our own retirement accounts, even if we never plan on retiring.

Lincoln Accounting is here to provide ongoing tax planning, not just reactionary tax preparation. By the time tax time rolls around, it's often too late to make the necessary adjustments to lower that tax liability as you're maximizing profitability.

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